We recommend our convention groups advise Canada Border Services Agency (Canada Customs) details of their event especially their tradeshow component and their exhibitor materials/equipment entering Canada. The Canada Border Services Agency (CBSA) has a distinctive program that provides event organizers with timely, border-related advice during the planning process of their international or domestic event with foreign participation. This program called the International Events and Convention Services Program (IECSP) is designed to educate international event delegates about Canada's visitor and goods admissibility requirements in support of national security and public safety priorities while facilitating the free flow of admissible people and goods arriving at events in Canada.
Some Easy Steps to follow when holding an event in Vancouver, Canada:
Canada offers a value added program to foreign meeting and conventions. Recognizing the importance of foreign conventions held in Canada, you are eligible to claim back the sales tax called the GST (Goods & Services Tax) comprising of 5% from the Canada Revenue Agency on certain meeting related services and supplies. In order to qualify as a Foreign Convention, the conference organization must be headquartered outside of Canada and attendees comprise of 75% non-Canadian residents.
Below is a list of meeting related supplies and services that are eligible for the GST Rebate.
An organizer must provide the following supporting documents with its rebate claim to confirm that the event is a convention and to prove that the organizer paid the GST charges by the supplier:
Mail the completed FORM 386 and all supporting documents to:
Summerside Tax Centre
Canada Revenue Agency
275 Pope Road
Summerside PE C1N 6A2
Please note that the organizer has one year from the Vancouver conference date to claim back the GST. Once you submit your claim Canada Revenue Agency will process within 8-10 weeks.
For more detailed information and further instructions, please refer to their website at: www.cra-arc.gc.ca/tx/tchncl/gsthst-eng.html
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