Let Tourism Vancouver Help You

> View our virtual Meeting Professionals' Guide

Now that you've decided to become a local host, how do you go about inviting 100, 1,000 or even 10,000 delegates to meet in Vancouver? Let Tourism Vancouver's Be a Host team provide all the answers. We have both the experience and the resources to help you every step of the way, from bid presentation to closing ceremony.

Tourism Vancouver's Be a Host team is committed to guiding you through this adventure, making your planning experience as rewarding and worry-free as possible. We will work with you to ensure your event is a success - from bid presentation to closing ceremony.

Bid Assistance

To convince the decision-makers in your organization to agree to meet in Vancouver, we'll help you with a formal bid process including bid collateral, presentations and flight assistance to present the bid.

Venue & Accommodation Search

We check hotel and venue availability, distributing your meeting specifications to reliable suppliers around the city. We will also secure guestrooms appropriate to your event.

Site Inspection

We’ll assist with site visit itineraries for decision makers to help them decide.

Conference Organization

We can connect you with Professional Conference Organizers or Destination Management Companies to assist with the logistics of your event.

Planning Assitance

We'll help you design tours or arrange group activities, spousal programs and entertainment to suit your group.

Attendance Building

We'll help you generate excitement for your conference by providing promotional materials and suggesting promotional strategies.

Guaranteed Lowest Airfare

Through our partner Uniglobe Vision Travel, we can offer an air reservations service for your delegates to make all of their Vancouver travel needs at the lowest available airfares.

Vancouver Guides & Maps

We'll supply Vancouver guides and maps to conference delegates free of charge.


"Tourism Vancouver was instrumental in assisting Genome British Columbia and the life sciences community in preparing successful bids for three major international conferences that will take place over the next five years. The service and support provided by the staff at Tourism Vancouver was responsive and professional and ensured thorough bid documents and presentations were prepared well in advance."
Suzanne Gill, Director, Corporate Development, Genome British Columbia, 2015 Annual World Congress of the Human Proteome Organisation & 2018 International Congress of Genetics

> you're interested in becoming a local host or are already bringing a conference to Vancouver and are in need of our services, contact the Be a Host team.